Stelaah

Run five clients like each one is your only one.

You are a small agency doing sharp work for demanding clients. Stelaah keeps every brief, approval, hour, and invoice in one place, so the work stays good and nothing slips between accounts.

The work is great. The tools are the problem.

Tool sprawl with every new client
A board here, a drive there, billing somewhere else again.
Approvals vanish into email
Feedback arrives late, scattered, and hard to track down.
Time and billing live apart
Hours in one app, invoices in another, margin a mystery until the end.
Pitch to project means rekeying
New business in a spreadsheet, then typed again to start the work.

Built for the way an agency runs.

The same calm workspace, framed around client work. Each piece links to the next, so the whole account lives in one thread.

Client What is happening Team Due Progress
VA Villa Amandine Brand identity Moodboard round 2 is out for approval, so the next task is waiting on the client. SJ MB PE +1 12 Sep 60%
NR Northside Rebrand Rebrand 11 hours of revisions logged outside the original scope, still unbilled. PE SJ +2 26 Sep 60%
LE Luxe Event Co Campaign Delivery is on track, but the budget is at 91% with the launch still ahead. SJ MB 3 Oct 85%
MS Meridian Studio Proposal Proposal has been out for six days, with pitch hours already logged against the lead. MB 18 Sep 5%
HC Harbour & Co Retainer Paid and closed, with two years of briefs, approvals and invoices on one record. PE SJ MB +2 Closed 100%
3 in delivery · 489h logged this quarter Every account carries its own brief, approvals, hours and invoices on one record.

From pitch to paid, on one thread.

Pitch
Track the lead and send the proposal.
Win
The estimate becomes a contract and a project.
Deliver
Tasks, files, and approvals in the client's space.
Invoice
Bill from the hours and send reminders.
Repeat
The full history stays on the client record.

One workspace, turned on for your world.

A space per client and project, with the timeline and files in one home.
Clients sign off in the portal, so feedback stops getting lost.
Logged hours flow straight to the invoice, with no retyping.
Moodboards, decks, and assets, drafted with Aria and refined by you.
See which accounts make money while the project is still open.
A won lead becomes a client and a project, with the history intact.

Bring your agency into one workspace.

Start with one client. Move the brief, the approvals, and the invoice, and feel the difference by Friday.

Software guides for connected agency work

Evaluate the agency system across client relationships, delivery, capacity, approvals, project economics, and billing.