Defensible time
Person, date, duration, client, project, task, description, billable status, rate rule, and approval.
Choose the system that carries work into billing without losing context.
Time becomes commercially useful when it stays attached to the correct client, project, task, person, rate rule, approval state, and invoice line.
Controlled billing
Retainers, fixed fees, milestones, expenses, write-offs, invoice drafts, review, delivery, and reminders.
Reconciled finance
The invoice, payment, project economics, and accounting handoff can be traced to their source records.
Compare how the system turns source records into decisions.
The useful product is the one your team can keep current while preserving ownership, evidence, and the client relationship.
Define the source records
Create several billing models including hourly, fixed fee, retainer, expense reimbursement, and non-billable internal time.
Run the normal workflow
Track time from desktop and mobile, review entries, apply rates, draft invoices, and preserve the project and task context.
Create a realistic exception
Correct time after approval, change a rate, partially invoice work, write off entries, dispute a line, or receive partial payment.
Verify the business outcome
Reconcile approved time, invoice lines, taxes, credits, payment evidence, project margin, and the accounting export.
Choose by operating model and implementation depth.
Confirm current plan availability, limits, integrations, and migration behavior directly with each provider.
Connected client-work financeBest when time, scope, tasks, approvals, expenses, invoices, payments, and relationship history should remain together.
Specialist time and billingBest when timer speed, professional-services rate rules, approvals, and invoice generation dominate.
PSABest when time feeds resource planning, utilization, budgets, billing, revenue, and profitability across a service portfolio.
Accounting-led billingBest when the accounting system must create invoices and operational tools provide governed supporting detail.
Best time tracking and invoicing software for agencies, answered.
What should agency time tracking capture?
Capture the person, date, duration, client, project, task, description, billable state, rate rule, and approval status.
Should time automatically become an invoice?
It can create a draft, but review rate rules, scope, write-offs, expenses, taxes, and client-facing descriptions before sending.
How do retainers affect time tracking?
Time may measure usage, capacity, overage, or internal cost even when billing is recurring. The commercial agreement defines how it should be presented.
Test the complete record flow.
Start with one active client and the hardest normal exception.